I.    Name and address of the responsible body

The party responsible in terms of the European General Data Protection Regulation (GDPR) and other national data protection laws of the member states and other data protection regulations is:

Evora IT Solutions GmbH

Altrottstr. 31

69190 Walldorf

Tel.: 0049 151 17126873

Website: www.evorait.com

 

II.     Name and address of the data protection officer and data protection supervision

You can contact our data protection officer, JURANDO GmbH (https://www.jurando.de), at dataprivacy@evorait.com or by postal letter to our address; in the latter case, please add: “Att. data protection officer”.

The data protection supervisory authority responsible for us is:

The State Commissioner for Data Protection and Freedom of Information

Office:

Königstrasse 10 a

70173 Stuttgart

Postal address:

PF 10 29 32

70025 Stuttgart

Tel.: +49 711/615541-0

FAX: +49 711/615541-15

E-Mail: poststelle@lfdi.bwl.de

https://www.baden-wuerttemberg.datenschutz.de/

III. General information on data processing

  1. Scope of the processing of personal data

We process personal data of our users only insofar as is necessary for the provision of a functional website and our content and services. The processing of personal data of our users takes place regularly only after consent of the user. An exception applies in those cases where obtaining prior consent is not possible for actual reasons and the processing of the data is permitted by legal regulations.

  1. Legal basis for the processing of personal data

As we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b DSGVO serves as the legal basis. This also applies to processing operations that are necessary for the performance of pre-contractual measures.

When the processing of personal data is necessary for the fulfilment of a legal obligation to which our company is subject, Art. 6 (1) lit. c DSGVO serves as the legal basis.

In the event that vital interests of the data subject or another person make it necessary to process personal data, Art. 6 (1) lit. d DSGVO serves as the legal basis.

If the processing is necessary to protect a legitimate interest of our company or the interests of a third party, fundamental rights and freedoms of the data subject do not override the former interest, Art. 6 (1) lit. f DSGVO serves as the legal basis for the processing.

  1. Data deletion and storage period

The personal data of the subject shall be deleted or blocked as soon as the purpose of the storage no longer applies. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws or other provisions to which the controller is subject. Data will also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

IV. Provision of the website and creation of log files

  1. Description and scope of data processing

Each time you visit our website, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

  • Information about the browser type and version used
  • The operating system of the user
  • The Internet service provider of the user
  • The IP address of the user
  • Date and time of access
  • Websites from which the user’s system accesses our website
  • Websites that are called up by the user’s system via our website

The data is also stored in the log files of our system. A storage of this data together with other personal data of the user does not take place.

  1. Legal basis for data processing

The legal basis for the temporary storage of the data and the log files is Art. 6 para. 1 lit. f DSGVO.

  1. Purpose of the data processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user’s computer. For this purpose, the user’s IP address must remain stored for the duration of the session.

The storage in log files is done to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes are also our legitimate interest in data processing according to Art. 6 para. 1 lit. f DSGVO.

  1. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

In the case of storage of data in log files, this is the case after seven days at the latest. Storage beyond this period is possible. In this case, the IP addresses of the users are deleted or alienated, so that an assignment of the calling client is no longer possible.

  1. possibility of objection and elimination

The collection of data for the provision of the website and the storage of the data in log files is mandatory for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

V. Use of cookies

  1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

  1. Legal basis for data processing

The legal basis for the technically necessary cookies is Art. 6 (1) lit. f DSGVO, whereby our legitimate interest results from the above-mentioned purposes. If you consent to the use of cookies, the legal basis is Art. 6 para. 1 lit. a DSGVO.

  1. Purpose of data processing

The purpose of using necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for the purpose of optimizing our offer for you. These cookies enable us to automatically recognize that you have already been to our site when you visit it again. These cookies are automatically deleted after a defined period of time.

  1. Duration of storage, possibility of objection and elimination

Cookies are stored on the user’s computer and transmitted from it to our site. Therefore, you as a user have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. Although, if cookies are deactivated for our website, it may no longer be possible to use all functions of the website in full.

When you call up our website, we draw your attention to the use of cookies by means of a cookie notice that refers to this data protection declaration. There you can consent to the use of cookies. You can revoke your consent to data processing at any time with effect for the future. You can access details about the individual cookies at any time under this link and adjust your settings, by changing the selection for individual or entire cookie group.

VI. E-mail contact

  1. Description and scope of data processing

If you contact us via the e-mail addresses we provide, we store the personal data you provide in order to respond to your inquiries. Your information may be stored in a customer relationship management system (“CRM system”) or comparable software.

In the course of the transport or delivery of your e-mail, log data is also regularly generated, which also contains, for example, the IP address of the e-mail server you are using. This log data is necessary to ensure the proper operation of our e-mail server and also serves as evidence in the event of server problems or security incidents.

In this context, the data will not be passed on to third parties. The data will be used exclusively for the processing of the request.

  1. Legal basis for data processing

The legal basis for the processing of the data is Art. 6 para. 1 lit. a DSGVO if the user has given consent.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f DSGVO. If the e-mail contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DSGVO.

  1. Purpose of data processing

The processing of personal data from the input mask serves solely to process the contact. In the case of contact by e-mail, this also constitutes the necessary legitimate interest in processing the data.

The other personal data processed during the submission process are used to prevent misuse of the contact form and to ensure the security of our information technology systems.

  1. Duration of storage

The data is deleted as soon as it is no longer required to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it is clear from the circumstances that the matter in question has been conclusively clarified.

The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.

  1. Possibility of objection and elimination

The user has the option to revoke his consent to the processing of personal data at any time. If the user contacts us by e-mail, they can object to the storage of personal data. In such a case, the conversation cannot be continued.

The objection must be sent in writing or by email to the above address.

 All personal data stored in the course of contacting us will be deleted in this case.

VII. Third party suppliers

  1. Cookie consent

This website uses Borlabs Cookie, which sets a technically necessary cookie (borlabs-cookie) to store your cookie consents.

Borlabs Cookie does not process any personal data.

The cookie borlabs-cookie stores your consents that you have given when entering the website. If you wish to revoke these consents, simply delete the cookie in your browser. When you re-enter/reload the website, you will be asked again for your cookie consent.

  1. Web analysis

We use the web analytics service Matomo to analyze and regularly improve the use of our website. The statistics obtained allow us to improve our offer and make it more interesting for you as a user. Cookies are stored on your system for this purpose. We store the information collected in this way exclusively on our servers in Germany or a member state of the European Union. It is not passed on to third parties.

Matomo is set in such a way that the IP addresses are not stored completely, but shortened by the last two bytes, so that an assignment of the shortened IP address to the calling system is no longer possible.

The legal basis for the use of Matomo is Art. 6 para. 1 lit. a DSGVO.

The data is deleted as soon as it is no longer required for our purposes, which is after 12 months.

You can delete the cookies at any time in the browser settings. There you can also generally exclude the setting of cookies.

For more information, please visit https://matomo.org/docs/privacy/

  1. Social media plug-ins

We currently use the following social media plug-ins: Facebook, Instagram, Twitter, Xing, LinkedIn, Kununu and Glassdoor. We use the two-click solution or a technically equivalent one. This means that when you visit our site, no personal data is initially passed on to the providers of the plug-ins. You can recognize the provider of the plug-in by the mark on the box above its initial letter or logo. We open up the possibility for you to communicate directly with the provider of the plug-in via the button. Only if you click on the marked box and thereby activate it, the plug-in provider receives the information that you have called up the corresponding website of our online offer. In addition, the data collected when you visit our website is transmitted. In the case of Facebook and Xing, according to the respective providers in Germany, the IP address is anonymized immediately after collection. By activating the plug-in, personal data is therefore transmitted from you to the respective plug-in provider and stored there (in the case of US providers, in the USA). Since the plug-in provider collects the data via cookies, we recommend that you delete all cookies via your browser’s security settings before clicking on the grayed-out box.

We have no influence on the collected data and data processing operations, nor are we aware of the full scope of data collection, the purposes of processing, or the storage periods. We also have no information on the deletion of the collected data by the plug-in provider.

The plug-in provider stores the data collected about you as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (also for users who are not logged in) for the display of tailored advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact the respective plug-in provider to exercise this right. Through the plug-ins, we offer you the opportunity to interact with the social networks and other users, so that we can improve our offer and make it more interesting for you as a user.

The legal basis for the use of the plug-ins is Art. 6 para. 1 lit. a DSGVO.

The data transfer takes place regardless of whether you have an account with the plug-in provider and are logged in there. If you are logged in to the plug-in provider, the data we collect is directly assigned to your account with the plug-in provider. If you click the activated button and link to the page, for example, the plug-in provider also saves this information in your user account and shares it publicly with your contacts. We recommend that you log out regularly after using a social network, but especially before activating the social media plug-in button, as this allows you to avoid an assignment to your profile with the plug-in provider.

For more information on the purpose and scope of data collection and processing by the plug-in provider, please refer to the data protection declarations of these providers provided below. There you will also receive further information about your rights in this regard and setting options for protecting your privacy.

Facebook, Instagram: https://www.facebook.com/privacy/policy

Twitter: https://twitter.com/de/privacy

Xing, Kununu: https://privacy.xing.com/de/datenschutzerklaerung

LinkedIn: https://www.linkedin.com/legal/privacy-policy

Glassdoor: https://www.glassdoor.de/privacy/index.htm

  1. Videos

We have integrated videos via YouTube and Spotlightr into our online offer, which are stored on http://www.youtube.com reps. https://spotlightr.com and can be played directly from our website.

The videos are all embedded in “extended data protection mode”, which means that no data about you as a user is transmitted to the provider if you do not play the videos. Only when you play them, the data mentioned in the following paragraph will be transmitted. We have no influence on this data transmission.

By visiting the website, the provider receives the information that you have accessed the corresponding sub-page of our website. In addition, the data collected during your visit to our website is transmitted. This occurs regardless of whether there is a user account through which you are logged in or no user account with the provider.

If you are logged in to YouTube, your data will be directly assigned to your account. If you do not want the assignment with your profile at YouTube, you must log out before activating the button. YouTube stores your data as usage profiles and uses them for the purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right.

The legal basis for embedding the videos is Art. 6 para. 1 lit. a DSGVO.

For more information on the purpose and scope of data collection and processing by the video provider, please refer to the privacy statements of these providers, which are provided below. There you will also receive further information about your rights in this regard and setting options for protecting your privacy.

Spotlightr, provider Zimmplify LLC: https://spotlightr.com/privacy

YouTube, provider Google: https://policies.google.com/privacy?hl=de

  1. Newsletter

If you have agreed to this verbally or in writing, we will regularly send you information about Evora services and invitations to events by e-mail. The legal basis is Art. 6 para. 1 lit. a DSGVO. Your consent will be archived electronically and can be revoked at any time. You can declare the revocation by clicking on the link provided in every newsletter e-mail or by sending an e-mail to marketing@evorait.com. After unsubscribing, we will delete your data immediately.

We evaluate your user behavior with our newsletter. For this purpose, our newsletter contains web beacons or tracking pixels, which are single-pixel image files that are stored on our website. For the evaluation, we link the data collected when you visit our website with your e-mail address and an individual ID. Links contained in the newsletter may also contain this ID. With this data, we create a user profile in order to adapt the newsletter and our offer to your individual interests. We record when you read the newsletter and which links you click on. We link all this data to the actions you take on our website.

You can object to this tracking at any time by clicking on the separate link provided in each email or by informing us via another contact channel. The information is stored for as long as you are subscribed to the newsletter. After unsubscribing, we store the data purely statistically and anonymously. Moreover, such tracking is not possible if you have deactivated the display of images by default in your e-mail program. In this case, the newsletter will not be fully displayed to you and you may not be able to use all functions. If you display the images manually, the above-mentioned tracking will take place.

The legal basis for the tracking is Art. 6 para. 1 lit. a DSGVO.

For the dispatch of the newsletter we use the newsletter dispatch platform “MailChimp” of the US-based Intuit Inc. The data protection provisions can be found under Privacy Statement of Inuit and the information specifically on the subject of data processing in the European Union under Data Protection at Mailchimp in European Union.

6. Data Export to the USA

The processing of data by US-based providers of MailChimp, Facebook, LinkedIn, Twitter, YouTube, Spotlightr may also be carried out via servers in the USA. These companies undertake to comply with the so-called SCC (Standard Contractual Clauses), which are approved by the EU Commission and are intended to ensure compliance with the European data protection standard.

 

VIII. Rights of the data subject

If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller:

  1. Right to information

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.

If there is such processing, you can request information from the controller about the following:

(1) the purposes for which the personal data is processed;

(2) the categories of the personal data processed;

(3) the recipients or categories of recipients to whom the personal data concerning you has been or will be disclosed;

(4) the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for determining the storage duration;

(5) the existence of a right to rectify or erase the personal data concerning you, a right to have the controller restrict the processing, or a right to object to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) any available information on the origin of the data, if the personal data is not collected from the data subject;

(8) the existence of automated decision-making, including profiling, pursuant to Article 22(1) and (4) of the GDPR and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

You have the right to request information about whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 DSGVO in connection with the transfer.

  1. Right to rectification

You have a right to rectification and/or completion vis-à-vis the controller, insofar as the processed personal data concerning you is inaccurate or incomplete. The controller shall carry out the rectification without undue delay.

  1. Right to restriction of processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you:

(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;

(2) the processing is unlawful and you object to the erasure of the personal data and request instead the restriction of its use;

(3) the controller no longer needs the personal data for the purposes of processing, but you need them for the assertion, exercise or defense of legal claims; or

(4) if you have objected to the processing pursuant to Art. 21 (1) DSGVO and it has not yet been determined whether the controller’s legitimate grounds override your grounds.

Where the processing of personal data concerning you has been restricted, such data may be processed, with the exception of its storage, only with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State.

If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

  1. Right to deletion

a) Obligation to delete

You may request the controller to delete the personal data concerning you without undue delay, and the controller is obliged to delete such data without undue delay, if one of the following reasons applies:

(1) The personal data concerning you is no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent on which the processing was based pursuant to Art. 6 (1) a or Art. 9 (2) a DSGVO and there is no other legal basis for the processing.

(3) You object to the processing pursuant to Art. 21 (1) DSGVO and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) DSGVO.

(4) The personal data concerning you has been processed unlawfully.

(5) The deletion of the personal data concerning you is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.

(6) The personal data concerning you was collected in relation to information society services offered pursuant to Art. 8 (1) DSGVO.

b) Information to third parties

If the controller has made the personal data concerning you public and is obliged to erase it pursuant to Article 17(1) of the GDPR, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that you, as the data subject, have requested that they erase all links to or copies or replications of such personal data.

c) Exceptions

The right to erasure does not exist insofar as the processing is necessary

(1) to exercise the right to freedom of expression and information;

(2) for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;

(3) for reasons of public interest in the area of public health pursuant to Art. 9(2)(h) and (i) and Art. 9(3) DSGVO;

(4) for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes pursuant to Article 89(1) of the GDPR, insofar as the right referred to in Section a) is likely to render impossible or seriously prejudice the achievement of the purposes of such processing, or

(5) to assert, exercise or defend legal claims.

  1. Right to information

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the data controller.

  1. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the controller in a structured, commonly used and machine-readable format. In addition, you have the right to transmit this data to another controller without hindrance by the controller to whom the personal data was provided, provided that

(1) the processing is based on consent pursuant to Art. 6 Para. 1 lit. a DSGVO or Art. 9 Para. 2 lit. a DSGVO or on a contract pursuant to Art. 6 Para. 1 lit. b DSGVO and

(2) the processing is carried out with the aid of automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transferred directly from one controller to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.

The right to data portability does not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

  1. Right of objection

You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data relating to you which is carried out on the basis of Article 6 (1) (e) or (f) DSGVO; this also applies to profiling based on these provisions.

The controller shall no longer process the personal data concerning you unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.

If the personal data concerning you is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling, insofar as it is related to such direct marketing.

If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.

You have the possibility, in connection with the use of information society services – notwithstanding Directive 2002/58/EC – to exercise your right to object by means of automated procedures using technical specifications.

  1. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

  1. Automated decision in individual cases including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision

(1) is necessary for the conclusion or performance of a contract between you and the controller,

(2) is permitted by legislation of the Union or the Member States to which the controller is subject and that legislation contains appropriate measures to safeguard your rights and freedoms and your legitimate interests; or

(3) is done with your express consent.

However, these decisions may not be based on special categories of personal data pursuant to Article 9(1) of the GDPR, unless Article 9(2)(a) or (g) of the GDPR applies and appropriate measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the controller shall take reasonable steps to safeguard the rights, freedoms and the legitimate interests of the data subject, which shall include, at least, the right to obtain the intervention of a person on the part of the controller, to express his or her point of view and to contest the decision.

  1. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, workplace or the place of the alleged infringement, if you consider that the processing of personal data concerning you infringes the GDPR.

The supervisory authority to which the complaint has been lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Article 78 GDPR.